NY Office Administrator/Assistant

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Job details

  • Job Category
    Renewables, Offshore Wind
  • Country
    United States
  • Job start date
    Start on April 01, 2024
  • Reference number
    IC-151629
Atlas Professionals is specialised in Renewables;Offshore Wind. At the moment we have an opening for the temporary position of NY Office Administrator/Assistant to work in United States. Interested in this temporary position? Let us know.

Job description

Reports to:
  • Manager Brooklyn Office

Liaises with:
  • Local Client team members
  • All departments relevant to the project
  • Houston office
  • Local suppliers/subcontractors

Responsibilities:
  • Compliance with all applicable local rules and regulations
  • Compliance with all applicable Company policies and procedures
  • Represent towards authorities, clients, suppliers, local community, and other stakeholders as agreed with Manager NY
  • Safeguard Client, and project interests

Tasks:
  • General Office management, including but not limited to maintenance of office, organizing janitorial services, ensuring adequate office supplies, etc.
  • Organizing meetings including resources (e.g. rooms, equipment, lunch, invitations, including contact with external parties etc.), preparing meeting materials, and taking minutes as needed
  • Preparing and maintaining documentation – weekly, monthly, quarterly (as per Manager’s requirement) for labor-related, local economic benefits, operations and maintenance, and other expenses
  • Helping build, maintain, and track relationships with local partners, stakeholders, and resources in the local and regional offshore wind communities
  • Creating detailed and narrative summaries showing engagement with local businesses
  • Assisting with travel and meeting planning
  • Coordinate functional local office ICT environment with ICT/IM officer
  • Coordinate subcontract activities where applicable
  • Receiving and processing requisitions, invoices, goods and services
  • Creating overviews and reports (e.g PO's, holiday schedules)
  • Ordering, maintaining, and distributing project-related safety equipment (e.g. PPE) and office equipment


 

More info

To apply for this position, use the 'Apply for this job' button. For more information, please call or send an email to vacancy contact person.

At Atlas Professionals, we believe that diversity drives progress and aim to build an inclusive organization. We are taking steps to create an environment for everyone and foster a culture that helps us stay at the frontier of energy, marine and renewables. If you’re driven to perform, we are waiting to hear from you - irrespective of your age, religion, sexual orientation, colour, gender, ethnicity, or race - if you have the talent, you fit right in.

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Contact Person

Isaiah Bess

Account Manager

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